Embassy Solicitations

  1. U.S. Embassy Niamey
  2. Embassy Solicitations

Requests for Proposals

Annual Program Statement (PDF 196KB)

The U.S. Embassy Niamey Public Diplomacy Section (PDS Niamey) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.

Alumni Engagement Innovation Fund 2021  PDF(144KB)

The Embassy of the United States in Niamey announces an open competition for past participants (“alumni”) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2021 Alumni Engagement Innovation Fund (AEIF 2021).   We seek proposals from teams of at least two alumni that meet all program eligibility requirements below. Exchange alumni interested in participating in AEIF 2021 should submit proposals to NigerExchanges@state.gov by March 7, 2021 at 12:00.

Request for Quotations

19NG6021Q0003

The U.S. Embassy in Niamey is seeking for prospective contractors for MSG Cook/Food Services. The complete package is available at the Embassy main entrance. The submission deadline is on 01/26/2020 at 17:00.

Funding Opportunity Title: Support for vulnerable refugees and returnees in Niger
Funding Opportunity Number: S-NG600-21-GR-001

Deadline for Applications: January 24th, 2021
CFDA Number: 19.517 – Overseas Refugee Assistance Programs for Africa

Total Amount Available: $25,000

A. PROGRAM DESCRIPTION

Widespread and indiscriminate violence by armed groups has intensified since the beginning of 2020 while social and political tensions are rising, forcing more people to flee across the region. This situation was exacerbated by the COVID-19 pandemic and major flooding across the region. Based on its mandate, UNHCR, in coordination with the governments of the region, as well as key humanitarian and development actors, are working to provide protection and seek solutions for the benefit of refugees, IDPs, returnees, persons at risk of statelessness and host communities. However, the challenges are considerable, and needs could not be entirely met. The Julia Taft Fund is here is to support local NGOs to fill those gaps, and thereby build their capacity. Have you identified a gap in humanitarian assistance in an area in Niger?

The U.S. Embassy Niamey announces an open competition for organizations to submit applications to carry out projects that seek to provide assistance to vulnerable refugee families in Niger.  Please carefully read all instructions below for details. 

Priority Region: 

All regions of Niger

Program Objectives:

What is the goal of the Taft Refugee Fund?

PRM’s Taft Refugee Fund is intended to meet gaps in refugee assistance by issuing grants of up to $25,000 to local NGOs for quick impact projects to meet critical needs not addressed by the Office of the United Nations High Commissioner for Refugees (UNHCR), the International Committee of the Red Cross (ICRC), International Organization for Migration (IOM), other international organizations (IOs), or non-governmental organizations (NGOs) receiving U.S. government funding.

Who are the Beneficiaries of the Julia Taft Fund?

The Taft Refugee Fund is intended primarily to support projects that assist refugees or refugee returnees. The Taft Refugee Fund is intended for projects that include a target beneficiary base of at least 50 percent refugees or returned refugees. These should be one-time interventions; not sustained programs.

Who can submit a proposal for Julia Taft Fund?

U.S Embassy Niamey may accept proposals for support of international NGOs that demonstrate close partnerships with local NGOs, but the preference is to support reliable local NGOs to encourage capacity building for smaller, local partners.

Proposed Interventions

Applicants may submit proposals to carry out activities, not already being implemented UNHCR and other similar institutions providing humanitarian assistance. The project interventions are intended for improving the living conditions of refugees and/or returnees within one or a combination of the following sectors:

  • Education

The combined impact of insecurity and the spread of COVID-19 in the Sahel has devastating effects on children’s access to education, with school closures no longer restricted to conflict areas but generalized to the entire countries. Displaced children are affected the most.

  • Health

Health is a fundamental human right for all, including refugees. Refugees are at a higher risk for contracting certain diseases or having other health problems due to factors such as poor nutrition, poor sanitation and lack of adequate medical care. High rates of mental health concerns have been documented in various refugee populations. Providing timely access to quality health services to refugees and migrants is the best way to save lives, as well as protect the health of the resident citizens.

  • Water Sanitation and hygiene

Access to safe water, adequate sanitation, and proper hygiene education can reduce illness and death from disease, leading to improved health, poverty reduction, and socio-economic development. However, crowded living places, the lack of access to clean water and hygiene facilities make refugees vulnerable to diseases including the spread of COVID-19.

  • Food Security

“Shortage of food makes people more vulnerable to sexual abuse and exploitation. Poor quality diets and vitamin and mineral deficiencies contribute to delayed childhood development, causing irreparable damage. Additionally, for those who live with chronic illnesses, such as HIV/AIDS, adequate nutrition is vital in maintaining the immune system.”[1]

  • Protection

Promote or provide legal and physical protection and minimize the threat of violence – including sexual assault – which many refugees are subject to, even in countries of asylum.

  • NFI

The need for shelter and basic household items is growing with the scale of displacement in the Sahel, where refugees and IDPs often reside in overcrowded conditions.

  • Environment and Energy

Climate change impacts add a complicating factor to an already dramatic humanitarian situation in the Sahel. Record hot spells and unpredictable weather patterns such as the current floods tend to exacerbate inter-communal tensions and violence. There is a need to strengthen the resilience and capacity of displaced and host communities to face the impacts of climate change, to prepare for seasonal shocks and to adapt to evolving and future challenges.

[1] https://www.unhcr.org/en-us/nutrition-and-food-security.html

B. FEDERAL AWARD INFORMATION

Length of performance period: 06 to 12 months
Number of awards anticipated: 2 awards (max)
Total available funding: $25,000 (Minimum Award Amount $5,000 – Maximum $ 25,000)
Type of Funding: Overseas Refugee Assistance Programs for Africa
Funding Instrument Type: Grant.
Anticipated program start date:  July 1st, 2021

Note that this notice is subject to availability of funding.

C. ELIGILIBITY INFORMATION

The following organizations are eligible to apply: 

  • Local/International nonprofit organizations

Other Eligibility Requirements

  • In order to be eligible to receive an award, all organizations must have a unique entity identifier (UEI) also known as DUNS number, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a unique entity identifier or be registered in SAM.gov.
  • Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
  • All applicants must have a valid Standard Agreement (PAT) with the government of Niger.
  • Applicants must have experience working with refugees/ returnees, UNHCR, and tracking data, etc.
  • All organizations must provide a comprehensive code of conduct.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application forms required below are available at Embassy website  or www.Grants.gov

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
    • All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

  1. Mandatory application forms
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (09 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Program Activities: Describe the program activities and how they will achieve the objectives.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of any key partner organizations or sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program.
  • Letters of support from applicants describing the roles and responsibilities of each partner.
  • If your organization has a NICRA (Please see “Indirect Costs” in the definitions section below) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier / DUNS number
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications are due no later than January 24, 2021

  1. Funding Restrictions

These funds cannot be used for any of the following:

  • Purchase of alcoholic beverages
  • Illegal drugs consumption and smuggling
  • Support to terrorism activities
  • Weapon smuggling
  • Activities that involve trafficking in person
  1. Other Submission Requirements

All application materials must be submitted by email to Niameygrants@state.gov Applications may be submitted electronically through www.Grants.gov.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Based on the weighted scores below, a Grants Review Committee will evaluate all eligible applications using the criteria shown in this section. The relative importance of each criterion is indicated by the number of points assigned.

A total of 100 points is possible.

Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:

The payment mechanism will be through Electronic Funds Transfers (EFT). The Embassy has the discretion to advance 80 % of the award amount at the opening of the project, followed by the final 20% after the grantee submits the final reports (narrative and financial).

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:  https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial and narrative reports. The award document will specify how often these reports must be submitted.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact Nahantchii@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

 

                                   U.S. Embassy, Niamey

Justification and Approval (J&A) for Other than Full and Open Competition (Overseas Contracting Activities)

 

  1. Identification of the Activity and the Requiring Agency.

The U.S. Embassy Niamey, Information Resource Management (IRM), requests use of other than full and open competition to award a sole-source fixed cost fee, indefinite delivery-indefinite quantity contract for a dedicated, leased-channel, high-speed access to the internet; data transport media via C-Band satellite.  The IRM requests approval to award a sole-source contract to “Delta Bridge, Inc., of Alexandria, VA”, the only available and authorized service provider in sub-Saharan Africa.

  1. Nature and/or description of the action being approved.

The purpose of this sole-source contract is to avoid a single-point-failure and establish a second Internet Service Provider (ISP) circuit.  In the interest of the DOS, Post Niamey urgently needs to establish a second path to avoid gap and loss of communications in an event of service loss by the local primary provider, whom does not have redundancy built into their infrastructure.  The 2nd circuit will ensure consistent connectivity to Department’s OpenNet systems.

  1. Government Cost Estimate.

The estimated annual cost for this service is approximately $243,000, for the Internet Service.

  1. Description of the supplies or services required to meet the agency’s needs.

The service acquisition is for purchasing C-Band Satellite Service including setup/maintenance of  (Antenna, Modem, LNB, etc.), which includes one-to-one dedicated always up Internet Service with support in restricted areas from “Delta Bridge, Inc., of Alexandria, VA”, the DOS authorized service provider in sub-Saharan Africa.

  1. An identification of the statutory authority permitting other than full and open competition.

The statutory authority for other than full and open competition is Title 10 U.S. Code Section 2304(c)(3)(B), as implemented by FAR 6.302-1, expert services. The Delta Bridge, Inc., of Alexandria, VA, is the only available and responsible source and no other suppliers or services will satisfy the urgently needed agency requirement.

  1. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

The “Delta Bridge, Inc., of Alexandria, VA”, currently is providing this service to the DOS missions, in Africa, Iraq, Afghanistan and approximately 1,000, sites around the world. Currently, there is no known other service provider that can fulfill this specialized critical mission requirement in identified austere environments with cleared individuals.

  1. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

Publicizing Contract Actions, Foreign Acquisitions; DOSAR 605.202-70 / 5.202 (a) (13).

  1. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The costs are based on public pricing that is made available by the Delta Bridge, Inc., of Alexandria, VA.

  1. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

Market research and survey was conducted for this acquisition and based on the services currently provided other DOS mission, Delta Bridge, Inc., of Alexandria, VA, is determined to be technically acceptable and reflecting the best value for the backup 2nd circuit via satellite services.

  1. Any other facts supporting the use of other than full and open competition.

The Niger Government has a full monopoly on Telecommunication systems, and currently all sub vendors traverse over the Niger Telecom Fiber backbone in the country.  To avoid a single-point-failure and ensure the Internet services availability during the loss/emergencies, mission Niamey needs to rely on a backup circuit to restore and maintain connectivity to the Department’s OpenNet systems.

  1. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

Delta Bridge, Inc., of Alexandria, VA.

  1. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Niger Government via Niger Telecom provides 100% of the internet traversing Niger via their backbone.  All sub-vendors must utilize this telecom infrastructure and legal authority in providing the Internet services requires using this path to operate in country, therefore, there are no true back-up solutions to fulfil this critical requirement. Historical information collected by Post and ENM have shown the lack of reliability using the current methodology used for Post connectivity.

 

CERTIFICATIONS

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

 

 

________________________________                         September 5, 2019

Venod Kerns                                                                Date

Information Management Officer

 

Requirements Office

I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

 

 

________________________________                         September 5, 2019

Aisha O’Neal                                                               Date

General Services Officer/Contracting Officer

 

 

I certify that the national security concerns of the referenced acquisition(s) meet the criteria set forth in Executive Order 12958 and FAR 6.302-6.*