Embassy Solicitations

  1. U.S. Embassy Niamey
  2. Embassy Solicitations

Requests for Proposals

Request for Quotations

RFQ# PR10324101  

The U.S. Embassy in Niamey is seeking prospective contractors for the purchase of the following:

One (1) Vehicle

Vehicle Requirements

  • Please provide quote in U.S. Dollars
  • Please ensure quote is good for a minimum of 45 days.
  • SUV with V6/V8 Twin TD 8 Seats, Automatic (ABS, Climate Control, R. Rail)
  • Air conditioning (non-CFC) w/climate control
  • Anti-theft system immobilizer and alarm
  • Cool Box
  • Roof Rail
  • Snorkel

Requested safety options:

  • Axle (front and rear) and gearbox breather extension kit
  • SRS Heavy duty bull bar including front bumper
  • Emergency escape tool
  • Radio player Am, FM, Bluetooth, AUX Jack & USB
  • Replacement rear bumper bar, inc. Hi-lift jacking points
  • Basic safety pack (Fire Extinguishing/Triangles/First Aid Kit/Rope/Vest/Solar Flashlight)
  • Transit safety box
  • Vehicle tool kit

STATEMENT OF WORK

US EMBASSY NIAMEY

            Conference Venue, March 2022

 

1 INTRODUCTION

The U.S. Embassy will host a one-week training course in Niamey, March 20-26, 2022, as part of its five-week International Executive Program (IEP). We are looking for a contractor to provide the following services: a block of 45 rooms, plus 1 large conference room, 3 smaller breakout rooms, and dinning. Attendees will arrive Saturday, March 19 and depart Saturday/Sunday, March 26/27.

HOTEL ROOMS:

Total 45 rooms needed: check-in Saturday, March 19 check-in; check-out Sunday, March 27.

25 standard rooms – cost included in contract

+18 standard rooms – NOT in contract; to be paid by each attendee with individual credit cards

+2 business suites – NOT in contract; to be paid by each attendee with individual credit cards

Please cluster all rooms together as closely as possible on same floor (COVID precaution).

CONFERENCE ROOMS:

Sunday morning, March 20, through noon Saturday, March 26

1 Large Conference Room – 45 people.

+ “U”-shaped table setup (see Conference Room Diagram) seating 27 persons, distanced for COVID.

+ Seating for 15 persons behind the delegates (see Conference Room Diagram)

+ Seating for 4 interpreters/linguists at the back of the room (they will not use booths)

+ projector and large screen (or TV), large enough to be seen from the back of the room

+ 1 flipchart

+ radio microphone

+ 2 keys provided to conference organizers to allow securing the room, and access

Please see attached Conference Room Diagram. Seats should be distanced at least 1m apart per COVID protocols.

 

Sunday morning, March 20, through noon Saturday, March 26

3 Breakout Rooms* – 10+ people each

Each room should have at least two large tables to accommodate seating for 5 persons at each table, distanced for COVID.

+ 1 projector and screen (or TV) in each breakout room

+ 2 flipcharts in each room

(*If only 2 breakout rooms are available, then the large conference room should have the ability to divide into 2, keeping both sides separate.)

 

Sunday afternoon, March 20:

1 Additional Conference Room available short-term Sunday March 20 for COVID Rapid Tests for 45 people (conducted by CERMES at hotel)

Thursday afternoon, March 24:

1 Additional Conference Room available short-term Thursday March 24 for COVID PCR Test for 45 people (conducted by CERMES at hotel)

FOOD/DRINK, DAILY MONDAY¬ – FRIDAY, MARCH 21-25:

1 bottle of water at each seat in the main conference room

Early morning: coffee/tea

Mid-morning: coffee/tea + light snacks (please provide menu options)

Lunch served in salon adjacent to main conference room (please provide menu options)

Mid-afternoon: coffee/tea + light snacks (please provide menu options)

 

MISCELLANEOUS:

Hotel please schedule two CERMES COVID testing days: (1) Sunday afternoon, March 20 (RAPID COVID ANTIGEN TEST); (2) Thursday afternoon, March 24 (PCR COVID TEST)

Flexibility with early check-ins and late check-outs at no additional charge

Breakfast included with each room

Free WIFI for all attendees in hotel room and in conference rooms

Access to business center with computers and printing

Audiovisual technician available Sunday, March 20 – Friday, March 25

Dedicated check-in desk in lobby, Saturday, March 19: “International Executive Program.” Need sign indicating IEP registration.

Cluster all rooms together as closely as possible on same floor.

Only 25 standard rooms (delegates) cost will be included in contract; additional 18 standard rooms and 2 business suites will be paid by each attendee with credit card.

Additional charges for each room (e.g., minibar, laundry, movies, room service, etc.) will be charged to individual occupants, not to the contract.

 

END OF STATEMENT OF WORK

Deadline of offers submitting : November 15, 2021 at 5:30 p.m.

 

 

The U.S. Embassy in Niamey is seeking prospective contractors for the purchase of the following: One (1) Vehicle

Vehicle Requirements

– Please provide quote in English and in U.S. Dollars

– Please ensure quote is good for a minimum of 30 days.

– SUV with V8 Twin TD 8 Seats, Automatic (ABS, Climate Control, R. Rail)

– Air conditioning (non-CFC) w/climate control

– Anti-theft system immobilizer and alarm

– Cool Box

– Roof Rail

– Standard Equipment/Parts Package

Maximum delivery date of the Vehicle: 45 days

 

Requested safety options:

– Axle (front and rear) and gearbox breather extension kit

– SRS Heavy duty bull bar including front bumper

– Emergency escape tool

– Toyota Am, FM, Bluetooth, AUX Jack & USB

– Replacement rear bumper bar, inc. Hi-lift jacking points

– Basic safety pack (Fire extinguisher/Triangles/First Aid Kit/Rope/Vest/Solar Flashlight)

– Transit safety box

– Vehicle tool kit

Starting October 22nd  ending November 8th  at 17:00PM  local time.

 

Request for Quotations

RFQ#PR10199702

 

The U.S. Embassy in Niamey is seeking prospective contractors for the purchase of the following:

An On-Road Fuel Truck bodies with 2,000 or 4,000-gallon fuel tanks.

– SPECIFICATIONS Tank heads: flanged and dished, welded (100%) full-perimeter inside and outside 2,000 or 4,000 gallons, single-compartment, all-steel, all-welded construction Tank baffle:(3) each, flanged and dished Tank shell: high-strength, low-alloy steel Full-length, formed steel box-type long sills Front and rear, cover tank long sills Mid ship, reinforces long sills to tank shell at cross-baffle location ROPS: rollover protection system, top-mounted, full-length w/ catwalk between rails Man-way: top-mounted, (20″) diameter w/ (10″) hinged and vented fill cover Brackets: tank mounting, structural steel Ladder: rear-mount, tubular steel w/ grip-strut steps Fenders: rear wheel, reinforced smooth-steel integral w/ tank Enclosed reel cabinet, steel construction, painted to match tank, swing-out or flip-up type door Pump: Blackmer model TXD2-1/2A w/ integral pressure relief valve Strainer: pump suction, straight basket-type, easily accessible for maintenance Service hose: non-collapsible, (1-1/2″ x 75′-0″) long w/ crimped ends (1-1/2″ NPT) Valve: fuel dispense, (1-1/2″) automatic shut-off w/ inlet swivel Hose reel: Hannay® spring-return w/ hose stop; reinforced structural steel reel base Flow meter: mechanical, Liquid Controls model registers in ‘GALLONS or LITERS’ with air eliminator and register Register housing is equipped with supplemental reinforcement to meter base E-valve: Internal emergency valve, (3″), DOT-approved, remote-actuated Lighting: exterior, marker lamps, stop-tail- turn-reverse, Truck Lite (LED) per FMVSS-108 Rear bumper, structural steel, reinforced to truck chassis frame Placards: ‘Federal DOT’ hazardous material identification number ‘1993’ Heavy-duty rubber mud flaps w/anti-sail brackets Fire extinguisher, Type ‘ABC’ Work lights (2)

 

 

  1. Identification of the Activity and the Requiring Agency.

The U.S. Embassy Niamey, Information Resource Management (IRM), requests use of other than full and open competition to award a sole-source fixed cost fee, indefinite delivery-indefinite quantity contract for a dedicated, leased-channel, high-speed access to the internet; data transport media via C-Band satellite.  The IRM requests approval to award a sole-source contract to “Delta Bridge, Inc., of Alexandria, VA”, the only available and authorized service provider in sub-Saharan Africa.

  1. Nature and/or description of the action being approved.

The purpose of this sole-source contract is to avoid a single-point-failure and establish a second Internet Service Provider (ISP) circuit.  In the interest of the DOS, Post Niamey urgently needs to establish a second path to avoid gap and loss of communications in an event of service loss by the local primary provider, whom does not have redundancy built into their infrastructure.  The 2nd circuit will ensure consistent connectivity to Department’s OpenNet systems.

  1. Government Cost Estimate.

The estimated annual cost for this service is approximately $151,500, for the Internet Service.

  1. Description of the supplies or services required to meet the agency’s needs.

The service acquisition is for purchasing C-Band Satellite Service including setup/maintenance of  (Antenna, Modem, LNB, etc.), which includes one-to-one dedicated always up Internet Service with support in restricted areas from “Delta Bridge, Inc., of Alexandria, VA”, the DOS authorized service provider in sub-Saharan Africa.

  1. An identification of the statutory authority permitting other than full and open competition.

The statutory authority for other than full and open competition is Title 10 U.S. Code Section 2304(c)(3)(B), as implemented by FAR 6.302-1, expert services. The Delta Bridge, Inc., of Alexandria, VA, is the only available and responsible source and no other suppliers or services will satisfy the urgently needed agency requirement.

  1. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

The “Delta Bridge, Inc., of Alexandria, VA”, currently is providing this service to the DOS missions, in Africa, Iraq, Afghanistan and approximately 1,000, sites around the world. Currently, there is no known other service provider that can fulfill this specialized critical mission requirement in identified austere environments with cleared individuals.

  1. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

Publicizing Contract Actions, Foreign Acquisitions; DOSAR 605.202-70 / 5.202 (a) (13).

  1. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The costs are based on public pricing that is made available by the Delta Bridge, Inc., of Alexandria, VA.

  1. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

Market research and survey was conducted for this acquisition and based on the services currently provided other DOS mission, Delta Bridge, Inc., of Alexandria, VA, is determined to be technically acceptable and reflecting the best value for the backup 2nd circuit via satellite services.

  1. Any other facts supporting the use of other than full and open competition.

The Niger Government has a full monopoly on Telecommunication systems, and currently all sub vendors traverse over the Niger Telecom Fiber backbone in the country.  To avoid a single-point-failure and ensure the Internet services availability during the loss/emergencies, mission Niamey needs to rely on a backup circuit to restore and maintain connectivity to the Department’s OpenNet systems.

  1. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

Delta Bridge, Inc., of Alexandria, VA.

  1. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Niger Government via Niger Telecom provides 100% of the internet traversing Niger via their backbone.  All sub-vendors must utilize this telecom infrastructure and legal authority in providing the Internet services requires using this path to operate in country, therefore, there are no true back-up solutions to fulfil this critical requirement. Historical information collected by Post and ENM have shown the lack of reliability using the current methodology used for Post connectivity.

CERTIFICATIONS

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

________________________________                        August 12, 2021

Christopher Hanna                                                      Date

Information Management Officer

 

Requirements Office

I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

 

________________________________                        August 12, 2021

Alfred Braswell                                                            Date

General Services Officer/Contracting Officer

 

I certify that the national security concerns of the referenced acquisition(s) meet the criteria set forth in Executive Order 12958 and FAR 6.302-6.*

Annual Program Statement (PDF 196KB)

The U.S. Embassy Niamey Public Diplomacy Section (PDS Niamey) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.