Request for Quotation

  1. U.S. Embassy Niamey
  2. Request for Quotation

The Embassy of the United States of America invites you to submit a quotation for REPAIR A CATERPILLAR 715 KVA STANDBY ALTERNATOR as per below Scope of works.

All prospective quoters who would like to participate are invited to send their quotations to  Niameygsoprocurement@State.gov during regular business before Wednesday, February 8Th ,2023, at 5.00PM.

STATEMENT OF WORK

TO REPAIR A CATERPILLAR 715 KVA STANDBY ALTERNATOR FOR NEW EMBASSY COUMPOUND IN NIAMEY

  1. DESCRIPTION

Have a qualified contractor to repair the broken alternator for a Caterpillar generator C18 715 KVA standby/650 KVA Prime. The alternator shall be tested to Utility building in Rue des Ambassades Street No. AM-3, Niamey, Niger.

  1. REQUIREMENTS

The alternator shall be repaired as a multi-pole revolving field type, wired for 400/230V, 3-phase, 50 HZ, 4- wire, with a brushless, static exciter.  The generator shall meet temperature rise standards for class “F” varnish and conform to MIL-I-24092, Type “M” class 155.

  1. SUMMARY OF EQUIPMENT

Alternator output power characteristics shall be after repair 400/230 Volts, 50HZ, 3-phase and neutral, (4-Wire) 

  1. ALTERNATOR

The Alternator is a S STAR connection. Its insulation class shall be H.

  1. SCOPE OF WORK

The desired works are defined as follows:

  • Check the stator and the rotor as well as the exciter and the diode bridge.
  • Replace all defective components
  • Carry out the ground insulation test
  • Proceed to steaming in the oven
  • Redo the coupling according to the manufacturer’s specifications
  1. DELIVERY

The alternator will be considered delivered once, inspected, and tested on load by technical team and then received by the Receiving Officer at the United States Embassy, Niamey, Niger.

 

The Embassy of the United States of America invites you to submit a quotation for Exterior works at DCR as per attaches Scope of works.

The Embassy intends to conduct a site visit for Wednesday, January 18, 2023, and all prospective quoters who would like to participate are invited to attend.

Please send the list of people who will attend to Niameygsoprocrement@State.gov during regular business before Monday , January 16, 2023, at 5.00PM.

The submission deadline is Monday, January 23,2023

————————————————————————————————————————————————————————————————————–

 

United States of America

US Embassy Niamey DCR

SCOPE OF WORK

1.0 INTRODUCTION

  1. The American Embassy in Niger requires the services of a Residential masonry stucco/granulated paint, Painting and plastering. Contractor to renew the finish surfaces of the residence DCR. as identified in this Statement of Work (SOW). The surfaces to be plastered where is required and painted/ masonry stucco on the existing house. The existing surfaces are stucco/granulated paint with an exterior coat of tan paint and need to be scrapped. Plastering services in respecting a good workmanship is required before applying the masonry stucco/granulated paint and paint. Contractor must remove existing stucco/granulated paint, repair the walls, level all surfaces before painting and discuss this with COR.

2.0 GENERAL REQUIREMENTS

  1. This is a fixed price contract. This SOW identifies estimated quantities for finish surface areas measured by Embassy personnel. The Contractor may elect to verify these measurements prior to submission of cost proposal and the Contracting Officer’s representative will facilitate such exercise.
  2. The Contractor shall perform new partial plastering or a complete, make sure all beams’ columns, edges are vertical, horizontal, apply masonry stucco/granulated paint that match the existing color and painting work where necessary in accordance with specifications and on all elements/structures listed in this SOW including the below listed tasks.

Remove and replace a new razor wire immediately after the masonry has dried in coordination with Residential security coordinator.

Disconnect the security lights and replace back, contractor responsibility

iii. Manage performance of the work and provide additional materials, personnel, tools, and all equipment.

  1. Perform work after clearance of sequence of operation by the Contracting Officer’s Representative (COR) in a manner to minimize disruptions to DCR operations. Submit work schedule to COR for approval and complete each phase of work according to the approved schedule.
  2. Keep work and storage area neat and orderly. Clean worksite and remove waste daily. Follow MSDS directions to ensure workers and work areas are protected from fire and health hazards resulting from handling, mixing and application of paints used in this SOW.

vii. Paint and masonry stucco/granulated paint will be supplied based on the quantity estimated by the contractor.

Viii. Description of Works

  1. scratch and remove the existing stucco
  2. Do a complete plastering or partial where need with a cement mortar of 350 kg/m3
  3. Repair all the edges of beams, columns and adjust on top of the wall and verticality and horizontality is required
  4. Apply two coats of paint before applying granulated paint
  5. the same density all over
  6. Change the double razor wires
  7. remove and reinstall the security light where require

3 EXTERIOR Masonry stucco/granulated paint

viii. New masonry stucco/granulated paint is needed in several areas on DCR compound. COR will discuss this with vendors during on-site visit.

3.0 SPECIFIC REQUIREMENTS

  1. Perform work during climatic conditions that are suitable for application of the exterior masonry stucco/granulated paint. Follow manufacturer’s recommendations for temperature, humidity and dust.
  2. Carry out minor repairs and clean the surfaces to be plastered by an approved method. Cleaning of exterior surfaces of masonry structures shall be accomplished by pressure washing with water, as well as scrubbing with water & soap solution. Chemical cleaning is not permitted. Scraping and sanding of existing surface finish, wherever deemed necessary for removal of the existing loose finish and for proper application of new paint, shall be carried out as approved by COR. The area to be plastered and masonry stucco/granulated paint shall be free from dust or any other loose matter. Take precautions and provide approved protection to electric fixtures and devices including cameras, intercoms, light fixtures, power receptacles, etc. to avoid damage from water. Do not direct the high-pressure water jet directly at any fixture.

iii. Take precautions and provide approved protection to doors, windows, glazing, aluminum coping, aluminum panels, aluminum powder coated surfaces, wall hydrant or any other surfaces that are not to be masonry stucco/granulated paint. Paint vent pipes, exhaust pipes or other surfaces specifically identified for painting. Use waterproof materials such as plastic sheets and masking tapes for protection of items/surfaces not to be painted. Clean glue or painting marks from protected surfaces after completion of painting. Use approved materials and methods for cleaning to avoid damage and discoloration.

  1. Notify COR if any item/surface is damaged during the process of pressure washing or cleaning. Replace, if required, to maintain the original finish and function of the item.
  2. Follow local Ministry of Labor requirements for outdoor work.
  3. The buildings, structures and other elements identified for painting of the exterior surface are listed below. Specific details for each of the buildings, structures and elements are provided in the paragraphs listed below: Units shall be painted in the following order if permissible.

4 EXTERIOR FINISHING OF DCR

DCR

  1. PERIMETER WALLS INTEREIOR AND EXTERIOR UNIT 1: 932 m2
  2. HOUSING UNIT 2 & GARAGE: 470 m2
  3. HOUSING UNIT DCR

 

  1. The total surface area to be renewed with masonry stucco/granulated paint consists of the exterior surface of the building. The total masonry stucco/granulated paint area excludes all the openings. Most walls are in average 4.10 meters tall.

5 EXTERIOR FINISHING OF DCR WITH Paint masonry stucco/granulated paint Coatings

  1. The total paint surface is approximately …………….
  2. HOUSING UNIT Building 2
  3. The total surface area to be renewed consists of the exterior surface of the building. The total masonry stucco/granulated paint

area excludes all the openings. Most walls are meters tall.

  1. The total paint surface is approximately
  2. PERIMETER WALLS INTEREIOR AND EXTERIOR

The total surface area to be renewed consists of the exterior surface of the walls. The total masonry stucco/granulated paint area excludes all the openings. Most walls are meters tall.

  1. The total paint surface is approximately 1400 m2
  2. DCR
  3. The total surface area to be renewed consists of the exterior surface of the building and also includes the back fence columns and the mechanical room. The total paint area excludes all the openings and skirt. Most walls are 4.10 meters tall
  4. The total masonry stucco/granulated paint surface is approximately 820 m2
  5. PERIMETER WALL
  6. The total surface area to be painted consists of the wall with masonry stucco finish surface interior and exterior of the above said structure but it also includes the columns holding the wall.

6 EXTERIOR masonry stucco FOR DCR

  1. The total masonry stucco/granulated paint surface is approximately 820 m2
  2. RECREATION BUILDING & Annex
  3. The total surface area to be painted with paint masonry stucco/granulated paint Coatings consists of the exterior surface with masonry stucco/granulated paint finish.
  4. The total paint surface is approximately
  5. Residences Garage area
  6. The total surface area to be painted with masonry stucco/granulated paint coating consists of the interior and exterior surface of the structure.
  7. The total surface area to be renewed is approximately
  8. Residence walls perimeter area
  9. The total surface area to be renewed with masonry stucco/granulated paint Coatings consists of the exterior and interior surface with masonry stucco finish
  10. The total surface area to be renewed is approximately 1400m2

4.0 SPECIFICATIONS

  1. General color schemes shall be preserved.
  2. For masonry stucco/granulated paint finish surface of walls use Exterior Elastomeric Masonry, apply one thick coat of finish paint on surfaces before applying masonry stucco/granulated paint in accordance with manufacturer’s recommendations.
  3. technical documentation & specification of U.S. Embassy supplied base material is added to this scope for reference.

5.0 CONTRACT ADMINISTRATION

  1. The Contractor shall not perform any work beyond this Statement of Work unless directed in writing by the Contracting Officer (CO). Any work performed by the Contractor beyond this SOW without direction from the CO will be at the Contractor’s own risk and at no cost to the US Embassy Niamey. COR will approve/disapprove additional work in writing when necessary and only if covered by funding already existing on contract.
  2. The CO shall issue a Notice to Proceed (NTP) to the Contractor for commencing work under the contract after satisfactory completion of contract requirements preceding the NTP. Anticipated NTP date is: …………………………………

iii. The Facility Manager or Assistant Facility manager at the US Embassy Niger shall act as the Contracting Officer’s Representative (COR) for this work. Decision of the COR with respect to SOW will be final.

  1. The COR has right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR or his designee may perform quality assurance inspections and tests during performance of work to verify the work is installed according to approved methods.
  2. The COR has the authority to issue a temporary stop order during the execution of any particular phase of this SOW for convenience of the US Embassy. The Contractor shall promptly notify the CO that work has been stopped. Delays caused by such stoppage of work shall be compensable for extension of the performance period.

6.0 RESPONSIBILITY OF THE CONTRACTOR

  1. The Contractor shall be responsible for the professional quality, safety, and the coordination of services furnished under this contract.
  2. Contractor during bid submission must have proof of technical capacity to perform the work required in this Statement of Work to include: sufficient personnel, scaffolding and lift equipment, painting supplies. Tallest structures on compound are 9.5 meters and will require proper scaffolding and safety equipment for this work.

 

iii. The Contractor shall identify a Project Coordinator [PC] who shall be responsible for the overall management of the work at site and shall

represent the Contractor during the course of the contract. The Contractor shall also have a full-time site supervisor/foreman to direct work.

  1. The Contractor shall verify that all materials, equipment, and systems provide operational dependability.
  2. Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.
  3. The contractor shall provide all equipment / tools including ladders, scaffoldings, gasoline or diesel fuel-powered pressure washing machine, safety harnesses, etc. as needed to perform the work of this contract.

vii. Remove and dispose all empty paint containers, rollers, plastic sheets, etc. as per Niger rules. Remove and dispose debris regularly to avoid buildup at the Embassy compound.

viii. Keep the work areas clear of hindrances, trip hazards, and unused materials at all times. Clean work areas every day at close of work.

  1. Normal work hours at the Embassy are 8:00 AM to 17:30 PM Monday through Thursday and 8:00 to 12:00 on Friday. The Contractor shall schedule work in a manner where normal operations of the facility are not affected. The schedule may include activities that need to be completed outside of normal work hours of the Embassy. Contractor will notify COR of any schedule changes.
  2. Coordinate with COR for temporary power connection, if needed, for operation of electric tools or temporary lighting. Provide 10mA rated ground fault protection for the connected load.
  3. Prepare work plan and phasing plan in consultation with COR to schedule and complete the work.

xii. VENDOR RESPONSIBILITY: Project must be completed within 60 days after the Notice to Proceed (NTP) date. COR can give written extension if necessary due to unforeseen events, inclement weather or acts of god.

xiii. The Contractor shall be liable to the Embassy for all damages caused due to Contractor’s negligent performance of any of the services furnished under this contract.

7.0 SAFETY 9

  1. Prepare and submit a safety management plan for COR approval prior to starting performance under this contract.
  2. Use approved ladders and scaffolding for work on elevated surfaces.

iii. Comply with local labor laws pertaining to safety.

  1. Maintain a copy of easily accessible MSDS for all materials at work site.
  2. Provide PPE including coveralls, safety shoes, gloves, body harness, safety ropes, etc. needed for safe performance of work.
  3. The COR may require request for additional safety procedures if deemed necessary and the Contractor must comply with these. The Contractor shall promptly report all accidents, minor or major, to the COR.

8.0 MOBILIZATION

  1. Survey the existing site conditions, utilities, and clearances to prepare work plan. Submit work plan for the COR for approval. Include method statement in the work plan for each specific location.
  2. Provide submittals for all additional materials for COR approval prior to procurement.

iii. Mobilize materials, tools, equipment etc. and store at designated staging area in consultation with the COR.

9.0 SECURITY REQUIREMENTS

  1. After award of contract, the Contractor shall provide identification information on all personnel, including workers and supervisory personnel, who will have the need to access work site. All workers on site shall be escorted and access to site shall be limited to work areas only.
  2. The Contractor shall coordinate material and equipment deliveries with the COR for access approval. The Contractor shall provide vehicle and delivery personnel information at the minimum 48 hours in advance of delivery.

iii. All the ladders or scaffolds erected near the buildings for the painting works shall be laid down, moved away or dismantled in such a way that they will

10 EXTERIOR PAINTING OF DCR

be not provide any kind of foothold that will facilitate a person to climb over any building, perimeter wall or a screen wall.

10.0 QUALITY CONTROL REQUIREMENTS

  1. Provide a quality control plan for the COR approval. The plan shall describe work instructions, inspection procedures and corrective action procedures to be employed by the Contractor

11.0 PAYMENTS

The Contractor shall submit once invoice with the appropriate backup documents (PO) to the Embassy after completion of the project. The office in charge will determine if the invoice is complete and proper as submitted. Contract Officer will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that there is a mistake on the invoice, the office in charge will request the Contractor to submit a revised invoice. Once payment is fully approved a one-time Electronic Funds Transfer (EFT) payment will be made to the contractor’s bank account which will release the U.S. Government from all liabilities to the contractor.

An example of expecting finishing on the exterior and wall perimeter

U.S. DEPARTMENT OF STATE U.S. EMBASSY Niamey

Notice of Funding Opportunity

 

Funding Opportunity Title: PRM FY2023 Julia Taft Refugee Fund

Funding Opportunity Number: Niger-Taft-Grant-2023

Deadline for Applications: January 15th, 2023

CFDA Number: 19.517 – Overseas Refugee Assistance Programs for Africa

Total Amount Available: $25,000

 

  1. PROGRAM DESCRIPTION

As a result of continuous deterioration of security in its borders, Niger has been accumulating situations of forced displacement (out and in) since 2012, including waves from Burkina Faso, Mali and northwestern Nigeria. Based on its mandate, UNHCR, in coordination with the Government as well as key humanitarian and development actors, are working to provide protection and seek solutions for the benefit of refugees, Internally Displaced peoples (IDPs), returnees, persons at risk of statelessness and host communities. In the September 2022 operational update, the UNHCR reported that “Niger is currently hosting 251.081refugees and asylum seekers, with 63% coming from Nigeria, 22% from Mali, 7% from Burkina Faso, and 8% from other countries (Sudan, Eritrea, Somalia, Chad, etc.). Furthermore, there are more than 376,000 internally displaced persons (IDPs) and Nigerien returnees (long-time residents in Nigeria, who were forced to flee alongside refugees). UNHCR’s work in Niger focuses on the protection, assistance, and solutions for persons of concern, with particular attention to women, children and persons with specific needs guided by a community-based approach.” [1]

 

As of December 8th, no more than 69% from the $130.7 million financial requirement of the UNHCR 2022 operation were funded[2]. Therefore, a large gap had remained infilled. Challenges were considerable, and refugees’ needs could not be entirely met in some areas.

 

Have you identified a gap in humanitarian assistance in an area in Niger? The Julia Taft Fund is here to support local or national NGOs fill those gaps, and thereby build capacity in refugees assistance. The U.S. Embassy Niamey announces an open competition for local/national organizations to submit applications to carry out projects that seek to provide assistance to vulnerable refugee and returnee’ families in Niger. Please carefully read all instructions below for details.

 

Priority Region:

All regions of Niger

 

Program Objectives:

 

What is the goal of the Taft Refugee Fund?

The Bureau of Population, Refugees, and Migration (PRM) Taft Refugee Fund is intended to support a one-time, low-cost interventions that address important gaps in protection and assistance for refugees and stateless persons, which larger multilateral humanitarian programs have not addressed.

Who are the Beneficiaries of the Julia Taft Fund?

The Taft Refugee Fund is intended primarily to support projects that assist refugees or refugee returnees. The Taft Refugee Fund is intended for projects that include a target beneficiary base of at least 50 percent refugees or returned refugees. These should be one-time interventions, not sustained programs.

Who can submit a proposal for Julia Taft Fund?

U.S Embassy Niamey may accept proposals for support of international NGOs that demonstrate close partnerships with local NGOs, but the preference is to support reliable local or national NGOs to encourage capacity building for smaller, local partners.

Proposed Interventions

Applicants may submit proposals to carry out important humanitarian activities that UNHCR and other institutions providing humanitarian assistance have not been able to implement in a given area. The project interventions are intended for improving the living conditions of refugees and/or returnees within one or a combination of the following sectors:

– Education

– Health

– Water, Sanitation and hygiene

– Food Security

– Protection

– Shelters and non-food items

– Environment and Energy

– Empowerment of refugee communities

 

  1. FEDERAL AWARD INFORMATION

Length of performance period: 06 to 12 months

Number of awards anticipated: 1 or 2 awards

Total available funding: $25,000 (Minimum Award Amount $5,000 – Maximum $ 25,000)

Type of Funding: Overseas Refugee Assistance Programs for Africa

Funding Instrument Type: Grant

Anticipated program start date: July 1st, 2023

 

Note that this notice is subject to availability of funding.

 

  1. ELIGILIBITY INFORMATION

The following organizations are eligible to apply:

  • Local/National NGO

 

Other Eligibility Requirements

  • All applicants must be registered with the System for Award Management at SAM.gov, and get a Unique Entity Identifier (UEI),

 

 

  • Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

 

  • All applicants must have a valid Standard Agreement (PAT) with the government of Niger.

 

  • Applicants must have experience working with refugees/ returnees, UNHCR, and tracking data, etc.

 

  • Applicants for PRM funding are also required to submit an organization-specific Code of Conduct as an attachment to their proposal. The Codes of Conduct must be consistent with the Inter-Agency Standing Committee’s (IASC) six core principles to protect beneficiaries of humanitarian assistance from sexual exploitation and abuse (SEA).

 

  1. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

You can request required application forms from U.S Embassy Niamey Program Grants Unit at Niameygrants@state.gov

 

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

The following are required:

  1. SF-424 Forms
  • SF-424 (Application for Federal Assistance – organizations) to be downloaded at Grants.gov
  • SF424A (Budget Information for Non-Construction programs) to be downloaded at Grants.gov
  • SF424B (Assurances for Non-Construction programs) to be downloaded at Grants.gov

 

  1. Proposal (09 pages maximum): The proposal should contain sufficient information that anyone not familiar with the project would understand exactly what the applicant wants to do. You should use your own proposal format, but it must include all the items below.

 

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization: A description of past and present operations, showing ability to carry out the program, including information on all recent previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Program Activities: Describe the program activities and how they will achieve the objectives.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this project?
  • Program Partners: List the names and type of involvement of any key partner organization(s) or sub-awardee(s).
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored by your organization to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goal/objective(s) of the grant?

 

  1. Budget Justification Narrative: After filling out the SF-424A Budget, use a separate sheet of paper to describe each of the budget expenses in detail.

Guidelines for Budget Justification:

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-award(s) to non-profit partner(s) that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a

copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

 

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

 

  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program. (Required)
  • Letters of support from partners. (Optional)
  • If your organization has a NICRA (Please see “Indirect Costs” in the definitions section below) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file. (Note: local/national NGO usually do not have NICRA)
  • Official permission letters (if required for program activities)

 

  1. Funding Restrictions

These funds cannot be used for any of the following:

– Purchase of alcoholic beverages

– Illegal drugs consumption and smuggling

– Support to terrorism activities

– Weapon smuggling

– Activities that involve trafficking in person

 

  1. APPLICATION REVIEW INFORMATION

 

  1. Criteria

Based on the weighted scores below, a Grants Review Committee will evaluate all eligible applications using the criteria shown in this section. The relative importance of each criterion is indicated by the number of points assigned.

A total of 100 points is possible.

Quality and Feasibility of the Program Idea – 25 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 10 points: The organization has expertise and experience in its stated field and has the internal controls in place to manage federal funds. The organization has included a list of previous grants carried out to support refugees and returnees, especially in the project’s area within the past five years.

Program Planning/ Ability to achieve objectives – 20 points: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 20 points: The organization has submitted a budget (in Excel format) and a detailed budget justification (Narrative in Word format). Costs are reasonable in relation to the proposed activities and anticipated results. Budget lines are realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Show how program activities will continue to have positive impact after the end of the program.

  1. Review and Selection Process

A proposal review committee will evaluate all eligible applications. Applicants should expect the outcome by June 2023.

 

  1. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

 

Payment Method:

The payment mechanism will be through Electronic Funds Transfers (EFT). The Embassy has the discretion to advance 80 % of the award amount at the opening of the project, followed by the final 20% after the grantee submits the final reports (narrative and financial).

 

Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.statebuy.state.gov/fa/pages/home.aspx

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

 

Reporting Requirements: Recipients will be required to submit financial and narrative reports. The award document will specify how often these reports must be submitted.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

 

  1. FEDERAL AWARDING AGENCY CONTACTS

Should you have any questions about the Grant application process, please contact: Niameygrants@state.gov.

 

[1] https://reporting.unhcr.org/document/3575

[2] https://reporting.unhcr.org/niger-funding-2022

English Version

 

The U.S. Embassy in Niamey is seeking for prospective contractors for a Cook Services for MSG detachment.

The submission deadline is extended to January 05th,2023, at 17:00.

Solicitation package is available at the entrance of the Embassy, with the guards. For any question please contact us at NiameyGSOProcurement@state.gov.

  French Version

L’Ambassade des États-Unis à Niamey est la recherche d’une potentielle agence de placement pour la mise à disposition d’un cuisinier professionel .

Le package complet du contrat est disponible à l’entrée principale de l’Ambassade. La date limite de soumission est prorogée au 5 Janvier 2023 à 17h00.

 Pour toute question, veuillez nous contacter à NiameyGSOProcurement@state.gov.

 

  1. Identification of the Activity and the Requiring Agency.

The U.S. Embassy Niamey, Information Resource Management (IRM), requests use of other than full and open competition to award a sole-source fixed cost fee, indefinite delivery-indefinite quantity contract for a dedicated, leased-channel, high-speed access to the internet; data transport media via C-Band satellite.  The IRM requests approval to award a sole-source contract to “Delta Bridge, Inc., of Alexandria, VA”, the only available and authorized service provider in sub-Saharan Africa.

  1. Nature and/or description of the action being approved.

The purpose of this sole-source contract is to avoid a single-point-failure and establish a second Internet Service Provider (ISP) circuit.  In the interest of the DOS, Post Niamey urgently needs to establish a second path to avoid gap and loss of communications in an event of service loss by the local primary provider, whom does not have redundancy built into their infrastructure.  The 2nd circuit will ensure consistent connectivity to Department’s OpenNet systems.

  1. Government Cost Estimate.

The estimated annual cost for this service is approximately $151,500, for the Internet Service.

  1. Description of the supplies or services required to meet the agency’s needs.

The service acquisition is for purchasing C-Band Satellite Service including setup/maintenance of  (Antenna, Modem, LNB, etc.), which includes one-to-one dedicated always up Internet Service with support in restricted areas from “Delta Bridge, Inc., of Alexandria, VA”, the DOS authorized service provider in sub-Saharan Africa.

  1. An identification of the statutory authority permitting other than full and open competition.

The statutory authority for other than full and open competition is Title 10 U.S. Code Section 2304(c)(3)(B), as implemented by FAR 6.302-1, expert services. The Delta Bridge, Inc., of Alexandria, VA, is the only available and responsible source and no other suppliers or services will satisfy the urgently needed agency requirement.

  1. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

The “Delta Bridge, Inc., of Alexandria, VA”, currently is providing this service to the DOS missions, in Africa, Iraq, Afghanistan and approximately 1,000, sites around the world. Currently, there is no known other service provider that can fulfill this specialized critical mission requirement in identified austere environments with cleared individuals.

  1. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

Publicizing Contract Actions, Foreign Acquisitions; DOSAR 605.202-70 / 5.202 (a) (13).

  1. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The costs are based on public pricing that is made available by the Delta Bridge, Inc., of Alexandria, VA.

  1. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

Market research and survey was conducted for this acquisition and based on the services currently provided other DOS mission, Delta Bridge, Inc., of Alexandria, VA, is determined to be technically acceptable and reflecting the best value for the backup 2nd circuit via satellite services.

  1. Any other facts supporting the use of other than full and open competition.

The Niger Government has a full monopoly on Telecommunication systems, and currently all sub vendors traverse over the Niger Telecom Fiber backbone in the country.  To avoid a single-point-failure and ensure the Internet services availability during the loss/emergencies, mission Niamey needs to rely on a backup circuit to restore and maintain connectivity to the Department’s OpenNet systems.

  1. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

Delta Bridge, Inc., of Alexandria, VA.

  1. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Niger Government via Niger Telecom provides 100% of the internet traversing Niger via their backbone.  All sub-vendors must utilize this telecom infrastructure and legal authority in providing the Internet services requires using this path to operate in country, therefore, there are no true back-up solutions to fulfil this critical requirement. Historical information collected by Post and ENM have shown the lack of reliability using the current methodology used for Post connectivity.

CERTIFICATIONS

I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition.

________________________________                        August 12, 2021

Christopher Hanna                                                      Date

Information Management Officer

 

Requirements Office

I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

 

________________________________                        August 12, 2021

Alfred Braswell                                                            Date

General Services Officer/Contracting Officer

 

I certify that the national security concerns of the referenced acquisition(s) meet the criteria set forth in Executive Order 12958 and FAR 6.302-6.*